Harlem Tech Challenge Official Rules – (the “Official Rules”) 

NO PURCHASE OR PAYMENT NECESSARY. A PURCHASE OR PAYMENT OF ANY KIND WILL NOT INCREASE YOUR CHANCES OF WINNING.  

Challenge Name: Harlem Tech Challenge (the “Challenge”)

Challenge Website: http://harlemtech.challengepost.com/ (the “Challenge Website”)

1. SPONSOR & ADMINISTRATOR

ChallengePost, Inc. (“ChallengePost”), 425 W. 13th Street, Suite #504, New York, NY 10014.

2. DATES AND TIMING

Challenge Submission Period: March 8, 2015 (12:00pm Eastern Time) – May 14, 2015 (5:00pm Eastern Time) (the “Challenge Submission Period”)

Judging Period: May 19, 2015 (9:00am Eastern Time) – May 26, 2015 (5:00pm Eastern Time) (the “Judging Period”)

Winners Announced: On or around May 28, 2015 (2:00pm Eastern Time) 

ChallengePost will be the official timekeeper for the Challenge.

3. ELIGIBILITY

A. The Challenge IS open to: 

  • individuals who are at least 13 years of age as of the time of entry
  • teams of eligible individuals
  • teams entering on behalf of organizations (including corporations, not-for-profit corporations and other nonprofit organizations, limited liability companies, partnerships, and other legal entities) that exist and have been organized or incorporated at the time of entry, and employ no more than 50 people (“Organizations”)
  • teams entering on behalf of organizations with more than 50 employees (“Large Organizations”) may enter to receive recognition on the Challenge Website (a “Large Organization Recognition Award”), but are not eligible to win monetary prizes.

(the above are collectively, “Makers”)

An individual may join more than one team or Organization, or Large Organization and an individual who is part of a team, Organization, or Large Organization may also enter the Challenge on an individual basis.  

If a team or organization is entering the Challenge, they must appoint and authorize one individual (the “Representative”) to represent, act, and enter a Submission, on their behalf. The Representative must meet the eligibility requirements above. By entering a Submission on the Site on behalf of a team or organization, you represent and warrant that you are the Representative authorized to act on behalf of your team or organization.

B. The Challenge IS NOT open to: 

  • individuals who are residents of, or Organizations or Large Organizations domiciled in, a country, state, province or territory where the laws of the United States or local law prohibits participating or receiving a prize in the Challenge (including, but not limited to, Brazil, Quebec, Italy, and Cuba, Sudan, Iran, North Korea, Syria and any other country designated by the United States Treasury's Office of Foreign Assets Control)
  • organizations involved with the design, production, paid promotion, execution, or distribution of the Challenge, including ChallengePost and Silicon Harlem (“Promotion Entities”)
  • employees, representatives and agents** of such organizations, and all members of their immediate family or household*
  • any other individual involved with the design, production, promotion, execution, or distribution of the Challenge, and each member of their immediate family or household*
  • any Judge (defined below), or company or individual that employs a Judge
  • any parent company, subsidiary, or other affiliate*** of any organization described above
  • any other individual or organization whose participation in the Challenge would create, in the sole discretion of ChallengePost, a real or apparent conflict of interest

*The members of an individual’s immediate family include the individual’s spouse, children and stepchildren, parents and stepparents, and siblings and stepsiblings. The members of an individual’s household include any other person that shares the same residence as the individual for at least three (3) months out of the year.

**Agents include individuals or organizations that in creating a Submission to the Challenge, are acting on behalf of, and at the direction of, a Promotion Entity through a contractual or similar relationship.

***An affiliate is: (a) an organization that is under common control, sharing a common majority or controlling owner, or common management; or (b) an organization that has a substantial ownership in, or is substantially owned by the other organization.

4. SUBMISSION REQUIREMENTS

Makers must do the following to participate in the Challenge:

  • Register for the Challenge on the Challenge Website by clicking the “Register for this Challenge” button. To complete registration, sign up to create a ChallengePost account, or log in with an existing ChallengePost account. There is no charge for creating a ChallengePost account. This will enable you receive important updates and access the “Enter a Submission” page.
  • Create an open source, mobile friendly website showcasing and mapping the Harlem tech community.
  • Complete and enter all of the required fields on the “Enter a Submission” page of the Challenge Website (each a “Submission”) during the Challenge Submission Period, and follow the requirements below.

A. Language Requirements 

All Submission materials must be in English or, if not in English, the Maker must provide an English translation of the demonstration video, text description, and testing instructions as well as all other materials submitted. 

B. Application Requirements

(i) What to Create: Makers must create a working, open source, mobile friendly website showcasing and mapping the Harlem tech community (each an “Application”). The Application should include a clean aesthetic and provide a content management system (CMS) for adding content.

(ii) Functionality: The Application must be accessible on the web and function in a desktop and mobile browser, and must function as depicted in other submitted materials, including the video and the text description.

(iii) Platforms: A submitted Application must be a website that runs on a web browser on a desktop, tablet or mobile device.

(iv) New & Existing: Applications may be either newly created by the Maker or may have existed prior to the Challenge Submission Period. Applications entered in HackNY on March 7-8, 2015 are eligible or the Challenge provided they meet all requirements, but must be entered again on the Challenge Website.

(v) Testing: The Maker must make the Application available free of charge and without any restriction, for testing, evaluation and use by ChallengePost and the judges during the Challenge and until the Judging Period ends. You must make your Application available by providing a link for accessing your Application on the “Website URL” field on the Enter a Submission form. You must make your Application open source and provide a link to the code repository on GitHub on the “GitHub repo URL” field on the Enter a Submission form.

(vi) Public Distribution: The Maker must make the Application available to the public via a website and via an open source repository.

(vii) Multiple Submissions: A Maker may submit more than one Submission, however, each Submission must be unique, as determined by ChallengePost and the Judges.

(viii) SDKs, APIs, & Data: Applications may integrate SDKs, APIs and data, provided the Maker is authorized to use them.

(ix) Intellectual Property: Your Submission must: (a) be your (or your team or Organization’s) original work product; (b) not violate the intellectual property rights or other rights including but not limited to copyright, trademark, patent, contract, and/or privacy rights, of any other person or entity; and (c) be publicly available under one of the approved open source licenses at http://opensource.org/licenses. A Maker may contract with a third party for technical assistance to create the Submission provided the Submission components are solely the Maker’s work product and the result of the Maker’s ideas and creativity. A Maker may submit a Submission that includes the use of other open source software, provided the Maker complies with the applicable open source licenses and, as part of the Submission, creates software that enhances and builds upon the features and functionality included in the underlying open source product utilized in the Application. By entering the Challenge you represent, warrant, and agree that your Submission meets these requirements. 

C. Text Description, Image, and Video Requirements 

(i) Text Description: The text description should explain the features and functionality of your Application.

(ii) Images: The image(s) should be photographs or screenshots of your working Application. 

(iii) Video (optional): The optional video portion of the Submission: 

a. should be less than five (5) minutes;

b. should include footage that clearly explains the Application’s features and functionality through a comprehensive demonstration;

c. must be uploaded to YouTube, Vimeo, or Youku, and a link to the video must be provided on the submission form on the Challenge Website; and

d. must not include third party trademarks, or copyrighted music or other material unless the Maker has permission to use such material.

5. SUBMISSION RIGHTS

A. Maker Rights: The Maker will be credited with their work on the Submission on the Challenge Website, but will make the Application available under one of the approved open source licenses at http://opensource.org/licenses.

B. ChallengePost and Promotion Entity Rights: By entering the Challenge, you grant to ChallengePost and any other third parties acting on the ChallengePost’s behalf, a royalty-free, non-exclusive, worldwide perpetual license to display publicly and use for promotional purposes the Submission, in perpetuity. This license includes, but is not limited to, posting or linking to the Submission on ChallengePost’s and partners’ websites and applications, including the Challenge Website, and display and promotion of the Submission in any other media, worldwide.

C. Submission Display: The following Submission components may be displayed to the public: name, description, images, video URL, website URL, open source repository URL, and team members. Other Submission materials may be viewed by the ChallengePost and the Judges for screening and evaluation.

D. Makers represent and warrant that ChallengePost and Challenge partners, including Silicon Harlem, are free to use Makers’ Submission in the manner described above, as provided or as modified by ChallengePost, without obtaining permission or license from any third party and without any compensation to Makers.

6. JUDGING

A. Judges: Eligible Submissions will be evaluated by a panel of judges selected by ChallengePost (the “Judges”). Judges may be employees of ChallengePost or external, may or may not be listed individually on the Challenge Website, and may change before or during the Judging Period. Judging may take place in one or more rounds with one or more panels of Judges, at the discretion of the ChallengePost.

B. Criteria: The Judges will score eligible Submissions using the following criteria (the “Judging Criteria”):

(i) Creativity & Originality of Idea: (Includes the extent to which the Application includes a creative and original approach to highlighting Harlem's tech community);

(ii) Execution and User Experience: (Includes how well the Application was executed, the quality of the user experience, and the extent to which it includes a clean aesthetic); and

(iii) Potential Impact & Sustainability: (Includes the potential of the Application to become the go to guide for Harlem tech, and the extent to which it can be sustained as a community owned open source site with community generated content).

The Judging Criteria above may not apply to every Prize. See section 7 below for the Judging Criteria that apply for each Prize. The Maker(s) that are eligible for a Prize, and whose Submissions earn the highest overall scores based on the applicable Judging Criteria, will become potential winners of that Prize.

C. Tie Breaker: For each Prize listed in Section 7 below, if two or more Submissions are tied, the tied Submission with the highest score in the first applicable criterion listed above will be considered the higher scoring Submission. In the event any ties remain, this process will be repeated, as needed, by comparing the tied Submissions’ scores on the next applicable criterion. If two or more Submissions are tied on all applicable criteria, the panel of Judges will vote on the tied Submissions.

7. PRIZES

Winner

Prize 

Quantity

 

Applicable Judging Criteria

Best Overall Website

US$2,500

 

1

i, ii, iii

Runners Up

US$1,000

 

2

i, ii, iii

Large Organization Recognition Award

Recognition only

1

i, ii, iii

 

8. VERIFICATION OF POTENTIAL WINNERS

A. Verification Requirement: THE AWARD OF A PRIZE TO A POTENTIAL WINNER IS SUBJECT TO VERIFICATION OF THE IDENTITY, QUALIFICATIONS AND ROLE OF THE POTENTIAL WINNER IN THE CREATION OF THE SUBMISSION. The final decision to designate a winner shall be made by the ChallengePost. If a potential winner is a minor in their jurisdiction of residence, the potential winner may be required to have a parent or legal guardian accept the prize on their behalf.

B. Required Forms: Potential winners will be notified using the email address associated with the ChallengePost account used to enter the Submission (the submitter is the “Representative” in the case of a team, Organization, or Large Organization). In order to receive a Prize, the potential winner (including all participating team members in the case of a team or Organization) will be required to sign and return to ChallengePost, affidavit(s) of eligibility (or a similar verification document) and liability/publicity release(s), and any applicable tax forms (“Required Forms”). Minor will be required to have a parent or legal guardian complete and sign the Required Forms on their behalf.

Deadline for Returning Required Forms: ten (10) business days after the Required Forms are sent.

C. Disqualification: The ChallengePost may deem a potential winner (or participating team members) ineligible to win if: 

(i) the potential winner’s Representative or any participating member does not respond to multiple emails or fails to sign and return the Required Forms by the deadline listed above, or responds and rejects the Prize;  

(ii) the Prize or Prize notification is returned as undeliverable; or  

(iii) the Submission or the potential winner, or any member of a potential winner’s team, Organization, or Large Organization, is disqualified for any other reason. 

In the event of a disqualification, the ChallengePost may award the applicable Prize to an alternate potential winner.

9. PRIZE DISTRIBUTION

A. Substitutions & Changes: ChallengePost has the right to make a Prize substitution of equivalent or greater value. ChallengePost will not award a Prize if there are no eligible Submissions entered in the Challenge, or if there are no eligible Makers or Submissions for a specific Prize.

B. Prize Delivery: A monetary Prize will be mailed to the winning Maker’s address (if an individual) or the Representative’s address (if a team or Organization) after receipt of the Required Forms. Prizes will be payable to the Maker, if an individual, to the Maker’s Representative, if a team, or to the Organization, if the Maker is an Organization. If the Maker is a minor in their jurisdiction of residence, the Prize may be payable to the Maker’s parent or legal guardian. It will be the responsibility of the winning Maker’s Representative to allocate the Prize among their team or Organization’s participating members, as the Representative deems appropriate.

C. Prize Delivery Timeframe: Within 45 days of the ChallengePost’s receipt of the Required Forms.

D. Taxes: Winners (and in the case of team or Organization, all participating members) are responsible for reporting and paying all applicable taxes in their jurisdiction of residence (federal, state/provincial/territorial and local). Winners may be required to provide certain information to facilitate receipt of the award, including completing and submitting any tax or other forms necessary for compliance with applicable withholding and reporting requirements. United States residents are required to provide a completed form W-9 and residents of other countries are required to provide a completed W-8BEN form. Winners are also responsible for complying with foreign exchange and banking regulations in their respective jurisdictions and reporting the receipt of the Prize to relevant government departments/agencies, if necessary. CHALLENGEPOST, and/or Prize provider reserve the right to withhold a portion of the prize amount to comply with the tax laws of the United States, or those of a winner’s jurisdiction.

10. ADDITIONAL TERMS THAT ARE PART OF THE OFFICIAL RULES

Please review the ChallengePost Terms of Service at http://challengepost.com/terms for additional rules that apply to your participation in the Challenge and more generally your use of the Challenge Website. Such Terms of Service are incorporated by reference into these Official Rules. If there is a conflict between the Terms of Service and these Official Rules, the latter terms shall control with respect to this Challenge only.

Participation in the Challenge constitutes Maker’s full and unconditional agreement to these Official Rules. By entering, a Maker agrees that all decisions related to the Challenge that are made pursuant to these Official Rules are final and binding, and that all such decisions are at the sole discretion of ChallengePost.

ChallengePost collects personal information from you when you enter the Challenge. The information collected is subject to the privacy policy located here: http://ChallengePost.com/privacy.

11. CONTACT

If you have any questions or comment, or wish to send us any notice regarding this Challenge, please email us at Support@ChallengePost.com